A reputable Transport Services company located in Accra is looking for suitably qualified professionals to join their team. The individual would serve both the Chairman and CEO.

Duties & Responsibilities:

• Under the overall supervision by the CEO and Chairman, you shall perform the following duties:
• Assist to Screen incoming correspondences, reports, documents, etc. to identify those items requiring priority attention by superiors.
• Participate in meetings with the CEO to discuss upcoming engagements, invitations and other requests.
• Manage appointment calendars in a manner that honours long standing commitments while accommodating new demands and situations as they arise.
• Prioritize and manage multiple assignments simultaneously and follow through on issues in a timely manner.
• Receive, record and refer all official correspondence to appropriate Officers.
• Draft and type letters/memos and documents in line with approved standards.
• Receive official guests/visitors to the superiors office.
• Handle internal and external telephone calls with tact and diplomacy.
• Responsible for taking minutes during meetings as required.

Qualifications & Skills:

• Minimum degree
• Good knowledge of administrative and clerical procedures and systems such as managing files and records, stenography and transcription, designing forms, and other office procedures.
• Experience in handling a wide range of administrative and executive support related tasks with little or no supervision.
• Excellent calendar management skills including the coordination of executive meetings and minutes recording and reporting
• Ability to adhere to sensitive deadlines, maintain confidential materials and work independently on multiple tasks/assignments
• Excellent interpersonal and communications skills with demonstrated ability to effectively interact and work well with all levels of staff as well as visitors.
• Strong organizational ability and problem solving skills with capacity to establish systems that improve office management activities and work flow.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, MS Project and email software.
• Very good communication and interpersonal skills.
• Good planning and organizing skills

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