Overview

Company secretaries are expected to keep the directors adequately informed about the developments of the company. Also, they are expected to maintain an effective internal control system that ensures proper maintenance of details related to statutory registration and the company’s register. Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.

Job Responsibilities/ Functions

• Prepare and manage correspondence, reports and documents
• Organize and coordinate meetings, conferences, travel arrangements
• Take, type and distribute minutes of meetings
• Implement and maintain office systems
• Maintain schedules and calendars
• Arrange and confirm appointments
• Organize internal and external events
• Handle incoming emails, mail and other material
• Set up and maintain document management systems

Requirement Qualifications, Skills and Competences

• relevant training or qualification
• knowledge and experience of relevant software applications including spreadsheets and database management
• knowledge of administrative and clerical procedures
• knowledge of business principles
• proficient in spelling, punctuation, grammar and other English language skills
• proven experience of producing correspondence and documents
• proven experience in information and communication management
• required typing speed

Key skills for company secretary

• Strong administrative skills and an aptitude for using IT software
• Commercial awareness
• Meticulous attention to detail
• Interpersonal skills
• Influencing skills
• Excellent organization and time management
• The ability to take the initiative
• A flexible and practical approach to work
• Discretion and diplomacy.