Overview

The INTEX is seeking an Office Administrator to join our busy Operations Unit. This will be a full-time permanent role based in our office in Ghana – Accra, and the Africa Sub-Region. The main purpose of this role is to proactively support the Country Office Manager in Africa in relation to facilities and day-to-day operations of Logistics.

What You Will Do

• Setting up and maintaining the office environment daily, including but not limited to:

1. Meeting room preparation and clearance
2. Cleaning and tidying kitchens and coffee areas
3. Filling and emptying dishwashers
4. Maintaining storerooms and putting away stock
5. Distributing post and deliveries

• Carrying out key tasks and inspections including the reporting of maintenance requirements and ensuring facilities are maintained to a high standard.
• Reception cover if required, including management of courier despatch and incoming and outward mail.
• Reception of guests.
• Preparation and clearing of meeting rooms.
• Organising refreshments and arranging external catering.
• Liaise with suppliers to maintain facilities and supplies to a high standard in line with business requirements, and relevant legislation.
• Teamwork with the IT department – purchase of IT equipment, preparation of laptops for set up and shipment, as requested.
• Support arrangements for travel, logistics, meetings and even
• Provide appropriately presented documentation and supporting materials for internal and external use, ensuring maintenance of electronic and hard copy libraries as appropriate.
• Handle any job-related request as required by the business – General Administration: Provide a scanning, copying and binding service as required -.
  Maintaining up-to-date lists as required (Covid-19 report spreadsheet, suppliers, office inventory).

Required Qualifications, Skills and Competences

• Fluency in English and Local language (written and spoken).
• IT literate – especially MS Word and MS Excel.
• Good interpersonal skills.
• Customer awareness, pleasant telephone manners and ability to communicate at all levels.
• Attention to detail.
• Good organisational skills and a can-do attitude.
• Flexible approach and ability to work under pressure.
• Capable of working under own initiative but also a team player.
• Previous experience of working in an office environment.