JOB SUMMARY
We are seeking a highly organized and detail-oriented Personal Assistant to provide administrative support to the CEO of Fashion Connect Africa Ltd As a key member of the team, you will be responsible for managing Victoria’s schedule, correspondence, and travel arrangements, as well as providing project management support and ensuring the smooth day-to-day operation of the office.

UNIT/DEPARTMENT: Management

REPORTS TO: Chief Empowerment Officer

ESSENTIAL JOB FUNCTIONS

1. Administrative Support:

• Manage the CEO’S schedule, including appointments, meetings, and travel arrangements
• Coordinate correspondence, emails, and phone calls
• Prepare and edit documents, presentations, and reports

2. Project Management:

• Assist with project planning, execution, and monitoring
• Coordinate with team members and external partners to ensure timely completion of projects

3. Travel Arrangements:

• Book travel and accommodation arrangements for Victoria and other team members
• Prepare itineraries and travel documents

4. Expense Management:

• Manage and track expenses, ensuring accuracy and compliance with company policies
• Prepare and submit expense reports

5. Office Administration:

• Maintain a tidy and organized office environment
• Ensure the smooth day-to-day operation of the office

Required Qualifications, Skills and Competences

• High school diploma or equivalent required; degree in Business Administration or related field preferred
• 2+ years of experience as a Personal Assistant or in a similar administrative role
• Project management and coordination
• Excellent organizational, communication, and problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong attention to detail and ability to multitask
• Travel arrangement and planning
• Expense management and tracking
• Office administration and organization