Job Function:

• Coordinate the various tasks to ensure the safe, secure and reliable supply of pharmaceutical products through the complex African distribution channels.

Key Performance Areas:

Quality Management Solution (QMS)

• Implement and review all FFL QMS documentation (SOPs, forms, records) to conform to IHS and ISO 9001 standards.
• Document all logistics operations related non-conformances and implement all corrective actions.

Transport Management

• Engage with transporters to procure relevant services
• Manage the relationship with service providers
• Audit transporters with the involvement of QA
• Establish load and delivery plans for outbound distributions in line with client expectations
• Supervise all LMD operations in accordance with client expectations.

FFL Coordination & Documentation Control

• Update all shipping instructions/documents for relevant countries/clients.
• Load all DN documents in knowledge tree (invoices; packing list; COO, COA, POD, MAWB, HAWB, etc.)
• Coordinate all logistics activities with various stakeholders to meet service levels
• Perform all SAP transactions in accordance with relevant SOPs
• Perform monthly stock reconciliation with SAP
• Submit all billing packs promptly with the support of the financial accountant.
• Coordinate with destination teams to manage queries on 3rd party service provider’s service levels.

Stock Management

• Perform all SAP transactions in accordance with relevant SOPs
• Perform monthly stock reconciliation with SAP

Billing Packs

• Submit all billing packs promptly with the support of the financial accountant.
• Coordinate with destination teams to manage queries on 3rd party service provider’s service levels.

Safety Health and Environment (HSE)

• Maintain Safety Health and Environment policies in accordance with local regulations

Qualifications Required

• Bachelor’s degree in Freight & logistics Management (Minimum of High National Diploma)

Skills and Experience Required

• Minimum of three years’ experience in Freight & logistics
• Ability to use Warehouse Management Systems (WMS)
• Knowledge in Customs procedures pertaining to import and export in Ghana and West Africa.
• Reasonable knowledge of the Pharmaceutical Industry particularly in warehousing and distribution.
• Computer literate and be able to work confidently in all Microsoft Office programmes.
• Good oral and writing communication skills
• Ability to interact at a high level with clients
• Ability to work with minimum supervision