Overview
Our client, a leading global Mining-Tech company is urgently looking for a Sales & Logistics Coordinator to employ. The purpose of this position is to provide accurate and timely sales and logistics administrative support to both customers and the company.

Role Summary:

1. Sales Administration 
2. Logistics Inward/Outbound
3. Inventory/Consumptions
4. QHSE Responsibilities
5. Oversee Warehouse Coordinator (Direct Report)

Specific Duties and Activities

Sales Administration:

• Prepare sales and rental quotations and follow up, including maintaining a master quotation log.
• Process sales orders, including entry and maintenance in Pronto
• Send order confirmation to customers for sales and new hire orders.
• Prepare picking slips
• Re-bill customers for freight recovery
• Invoice lost rental items as recommended by Rental Co-ordinator
• Oversee and assist with termination of instruments from customer contracts in Pronto.
• Receive goods in Pronto for relevant purchase orders
• Rental and Repair Consumptions

 Logistics Good Inward/Outbound:

• Ensure timely dispatch of sales & rental orders
• Prepare customs documents
• Oversee and coordinate import and export inspections and custom release
• Be fully conversant with the destination country’s import requirements, BIVAC and other legalities.
• Ensure Reflex exports and imports comply with all requirements and regulations.
• Maintain incoming and outgoing logistics log with current consignment status until confirmation collected by the customer.
• Communicate status of shipments to customers and Rental Coordinator.
• Regularly inspect customs warehouses for Reflex equipment.
• Produce and review weekly shipment reports.
• Communicate with Rental coordinator to correctly document arrival and dispatch dates of rental assets sent to and from site.

Inventory/Consumptions:

• Administer Cyclic Counts
• Administer Serial Stock Takes
• Ensure all rental and repair consumptions are being completed on a daily basis.

Additional Responsibilities:

• Final check and sign off on all tools being dispatched for rental, also consumable stock item consumption (inventory balance control)
• Ensuring correct rental and quote templates are being used
• Back-up for Repairs Coordinator for consumptions and making tools available when on leave.
• Taking and distributing minutes of team meeting.

*Overseeing Warehouse Coordinator*

 Warehouse:

1. Good Inbound / Outbound

1. • Responsible to receive goods into the store – Quality checks to be done as per procedures.
   • GDR Completion for all items being returned
   • Good receive from Clients correctly tagged and placed in the appropriate area for inspection
   • Ensure all equipment are inspected for defects or missing rental items and report to Rental Coordinator and Area Manager
   • Ensure delivery documentation corresponds with numbers provided / Requisition
2. Picking and Packing

• Prepares product for shipment by verifying location, directing movement to staging area; resolving problems.
• Ensure all equipment and cases are cleaned prior to shipping.

3. Office and Admin Duties

• Ensure all administrative documents are filed weekly.
• Verifies product inventory reports by comparing logs and reports, adjusting entries.
• Conduct serial stock take ones a month.
• Conduct inventory stock take every 3 months.
• Conduct Cycle Counts each week.
• Stores product by designating storage areas; adjusting storage areas according to production and shipping requirements; updating location database.
• Purchase Inventory Items

Requirements

• Degree in business administration, logistics or a related field preferred.
• 5 – 8 years of working experience in sales or logistics management
• Working knowledge of legal regulations and ISO requirements.
• Ability to work with little supervision and track multiple processes
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills
• Keen on working in a fast-paced environment