Sales & Logistics Coordinator

Our client, a leading global Mining-Tech company is urgently looking for a Sales & Logistics Coordinator to employ. The purpose of this position is to provide accurate and timely sales and logistics administrative support to both customers and the company.

Role Summary:

  1. Sales Administration 
  2. Logistics Inward/Outbound
  3. Inventory/Consumptions
  4. QHSE Responsibilities
  5. Oversee Warehouse Coordinator (Direct Report)

Specific Duties and Activities

Sales Administration:

  • Prepare sales and rental quotations and follow up, including maintaining a master quotation log.
  • Process sales orders, including entry and maintenance in Pronto
  • Send order confirmation to customers for sales and new hire orders.
  • Prepare picking slips
  • Re-bill customers for freight recovery
  • Invoice lost rental items as recommended by Rental Co-ordinator
  • Oversee and assist with termination of instruments from customer contracts in Pronto.
  • Receive goods in Pronto for relevant purchase orders
  • Rental and Repair Consumptions

 Logistics Good Inward/Outbound:

  • Ensure timely dispatch of sales & rental orders
  • Prepare customs documents
  • Oversee and coordinate import and export inspections and custom release
  • Be fully conversant with the destination country’s import requirements, BIVAC and other legalities.
  • Ensure Reflex exports and imports comply with all requirements and regulations.
  • Maintain incoming and outgoing logistics log with current consignment status until confirmation collected by the customer.
  • Communicate status of shipments to customers and Rental Coordinator.
  • Regularly inspect customs warehouses for Reflex equipment.
  • Produce and review weekly shipment reports.
  • Communicate with Rental coordinator to correctly document arrival and dispatch dates of rental assets sent to and from site.


  • Administer Cyclic Counts
  • Administer Serial Stock Takes
  • Ensure all rental and repair consumptions are being completed on a daily basis.

Additional Responsibilities:

  • Final check and sign off on all tools being dispatched for rental, also consumable stock item consumption (inventory balance control)
  • Ensuring correct rental and quote templates are being used
  • Back-up for Repairs Coordinator for consumptions and making tools available when on leave.
  • Taking and distributing minutes of team meeting.

*Overseeing Warehouse Coordinator*


  1. Good Inbound / Outbound
    • Responsible to receive goods into the store – Quality checks to be done as per procedures.
    • GDR Completion for all items being returned
    • Good receive from Clients correctly tagged and placed in the appropriate area for inspection
    • Ensure all equipment are inspected for defects or missing rental items and report to Rental Coordinator and Area Manager
    • Ensure delivery documentation corresponds with numbers provided / Requisition
  1. Picking and Packing
  • Prepares product for shipment by verifying location, directing movement to staging area; resolving problems.
  • Ensure all equipment and cases are cleaned prior to shipping.

3. Office and Admin Duties

  • Ensure all administrative documents are filed weekly.
  • Verifies product inventory reports by comparing logs and reports, adjusting entries.
  • Conduct serial stock take ones a month.
  • Conduct inventory stock take every 3 months.
  • Conduct Cycle Counts each week.
  • Stores product by designating storage areas; adjusting storage areas according to production and shipping requirements; updating location database.
  • Purchase Inventory Items


  • Degree in business administration, logistics or a related field preferred.
  • 5 – 8 years of working experience in sales or logistics management
  • Working knowledge of legal regulations and ISO requirements.
  • Ability to work with little supervision and track multiple processes
  • Outstanding organizational and coordination abilities
  • Excellent communication and interpersonal skills
  • Keen on working in a fast-paced environment
This job has expired.

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