Finance & Administration Officer at United Nations University (UNU)

  • Location:
  • Salary:
  • Job type:
  • Posted:
    9 months ago
  • Category:
    Administrative / Clerical Jobs in Ghana
  • Deadline:
    30 Nov 2019

UNU-INRA is currently looking for an outstanding individual with strong commitment and the potential to bring a significant contribution to the institute’s activities.

Under the direct supervision of the Director of UNU-INRA, and functional guidance by the Deputy Director of Administration at UNU Headqaurters, the Finance and Administration Officer will generally oversee the effective and efficient financial, administrative, and human resource management of the institute.

The incumbent will be responsible for the following:

  • Plan and implement the finance and administrative operations of the institute in the areas of financial planning/budgeting, accounting, and control; personnel; procurement and inventory management; staff travel; premises and staff accommodation; security; and communications in accordance with United Nations’ Financial Regulations and Rules;
  • Responsible for coordination and provision of administration of human resources in UNU-INRA, e.g. recruitments, contract negotiations, performance appraisals, job evaluations, training, etc.;
  • Ensure that all UNU regulations and procedures related to human resources are implemented;
  • Work closely with UNU`s Human Resource unit to ensure smooth operation;
  • Control and approve financial transactions; goods receipt of purchased items, invoice verification and ensure proper archiving of financial records and all related documentation; coordinate the monthly and annual closing of accounts;
  • Plan and facilitate the administration arrangements for all travel/missions in close collaboration with UNU Administration at UNU Headquarters;
  • Conduct procurement activities for the institute, including sourcing, solicitation, contract and vendor management;
  • Liaise with the host government, agencies and institutions on matters pertaining to the implementation of signed agreements and provide relevant protocol support, as needed;
  • Manage and supervise operations of the institute at the Africa Head Office in Accra, and five other African countries;
  • Act as OIC in the absence of the Director in managing the office and operations;
  • Support operations at UNU-INRA by actively pursuing business management/development opportunities in identifying funding opportunities in Ghana and beyond and providing relevant support tools;
  • Liaise with UNU Headquarters in Tokyo and Malaysia on the operations of the institute in Africa;
  • Assist programme staff on project management; research, field work, review and updates of reports and data used in the development of documents, work plans and budgets; enter and update approved work plan/budget data in the project management system (Pelikan);
  • Ensure accuracy and compliance with approved budgetary allocations; run periodic reports from the ERP systems (ATLAS) in order to assist in the preparation of regular and ad hoc budgetary/financial updates, reports, statistics and/or projections for Director, project managers and donors;
  • Prepare a variety of administrative documents and correspondence; initiate administrative procedures and ensure follow-up; review requests for payments against contractual obligations in the financial system, and provide information on payment status and remaining obligations to the Director and project managers;
  • Plan and organise meetings, events, and workshops by booking venues, equipment, and providing other related logistical support; identify, review for style, format and accuracy, and assemble documents and pertinent information in support of such events and meetings; and
  • Collate and review information and data for presentations; initiate procedures for research publications and associated services required and provide administrative support;
  • Perform any other administrative-related duties as may be assigned

Required Qualifications:

  • A postgraduate qualification (master’s degree) in a business discipline with a financial and accounting emphasis or a related discipline or bachelor’s degree or equivalent combined with two additional years of relevant experience;
  • Minimum of five years relevant work experience in financial and administrative management in the UN, private sector, NGO or international organisation; including direct responsibility for staff, organisational budget, and knowledge in programme management is considered an asset;
  • The ideal applicant needs to be process-oriented and possess management skills and also demonstrate a capacity for taking and implementing decisions which apply to overall efficient operational management;
  • In-depth knowledge of accounting regulations, and IPSAS is a plus. Proficiency in accounting systems, MS Office applications (MS Word, Excel, PowerPoint and Outlook) is required, and knowledge in ATLAS/PeopleSoft is a plus;
  • Good writing, presentation and communication skills; and demonstrated experience in organising training workshops, conferences, and fundraising activities, as well as forging partnerships with international agencies, national institutions and NGOs;
  • Excellent communication skills, with fluency in both oral and written English. Good working knowledge of French language would be an advantage;
  • Entrepreneurism and dynamism combined with good interpersonal skills demonstrated by the ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity;
  • Attention to details with strong analytical skills in general office management; demonstrated interest in research, environmental issues, and natural resource management would be positive; and
  • Full professional proficiency in English, knowledge of local language(s) desirable
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