Overview

As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office.

You will assist colleagues and executives by supporting them with planning and distributing information.

You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

• Must live in and around Ashaley Botwe

What You Will Do

1. Answer phone calls and redirect them when necessary
2. Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
3. Prepare and disseminate correspondence, memos and forms
4. File and update contact information of employees, customers, suppliers and external partners
5. Support and facilitate the completion of regular reports
6. Develop and maintain a filing system
7. Check frequently the levels of office supplies and place appropriate orders
8. Make travel arrangements
9. Document expenses and hand in reports
10. Undertake occasional receptionist duties
11. Make arrangement and deliver clients’ orders and requests

Required Qualifications, Skills and Competences

• A minimum of HND
• Proven work experience as a Secretary or Administrative Assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• Must live in and around Ashaley Botwe

What we can offer you

• GHC1,000 take home salary