Duties and Responsibilities

Executive Assistant Duties

• Create, produce, receive, prioritize and track all internal and external correspondence for the CEO.
• Utilize existing filing system to maximize effectiveness (electronic and hard copies)
• Screen calls and appointments requests for the CEO to maximize efficiency
• Manage the CEO’s diary.
• Assist the CEO with the development of Communications proposals and strategies
• Produce briefing papers, reports and presentations in support of CEO’s work.
• Carry out background research and present findings into subjects the CEO is dealing with
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings
• Arrange travel and accommodation for the CEO’s Travels.

Board secretarial duties

• Communicate with Board Members, schedule Board Meetings
• Draw up meeting agendas and take meeting minutes
• Follow up with Project Management on board deliverables

Support with CEO digital communications

• Develop CEO’s Social Media strategies
• Develop content to be posted onto the accounts
• Monitor and report on Social media account activities
• Undertake any other duties that may be assigned to you from time to time.

Required Skills or Experience

• 5 years’ experience in a similar role
• A good first degree in Administration, Management Studies, Secretaryship or related discipline.
• Significant working experience in Office Procedures.
• Working knowledge of research will be an advantage.
• Report writing skills essential.
• Presentational skills required.
• Must be willing to work for long hours