The Administrative Officer will manage USP Ghana’s front desk and Laboratory inventory. The incumbent will also provide administrative and clerical support and project coordination to ensure effective and efficient operations.

• Manage the front desk
• Manage General and Laboratory inventory
• Answer phone calls and direct calls to appropriate parties or take messages
• File and retrieve corporate documents, records and reports
• Greet visitors and give them access to the facility where necessary
• Manage incoming and outgoing correspondence
• Assist with procurement
• Provides general administrative support, including typing, copying, scanning, faxing, printing, and other administrative responsibilities.
• Provide logistics support for USP Ghana trainings.
• Keeps abreast of USP’s policies, mission, and activities; uses discretion in handling sensitive issues and in determining issues that require attention.
• Establishes and maintains files and records; handles sensitive files and correspondence in a manner consistent with the appropriate levels of confidentiality.
• Attends meetings and takes notes and tracks action items.
• Provides support for special projects as directed by supervisor.

Required Skills or Experience

• Experience in the pharmaceutical industry a plus.
• Familiarity with scientific/technical terminology preferred.Excellent interpersonal and organizational skills.
• Excellent verbal and written communication skills.
• High level of proficiency with office technologies and computer applications including MS Word, MS Excel, MS PowerPoint, MS Project, GroupWise, and the Internet.
• Readily learns new or specialty software applications.
• Ability to work independently and meet deadlines.
• Proven capability to productively support internal and external staff.
• Must be a team player.
• Ability to speak multiple languages a plus.
• Conveys a professional image through their actions and behaviors.

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