NMJ GHANA specializes in Branding, Events, Marketing and Advertising and has an exciting opportunity for an enthusiastic Administrative Coordinator to join our team. This position is well suited to an individual who is looking to advance their career in
Administration and gain hands on experience in a thriving and supportive workplace. As part of the Administrative Department, you will work closely with the Administrative Manager to implement administrative systems, procedures, and policies, while monitoring
administrative tasks.

What You Will Do

• Maintains administrative workflow by studying methods; implementing cost reductions; developing reporting procedures.
• Creates and revises systems and procedures by analyzing operating practices
• Develops administrative staff by providing information, and coaching.
• Resolves administrative problems by analyzing information; identifying and communicating solutions.
• Maintains rapport with customers, managers, and employees by arranging continuing contacts; researching and developing new services and methods; setting priorities; resolving problem situations.
• Maintains suggestion system by directing and controlling administrative technical aspects in accordance with management directives.
• Provides information by answering questions and requests.
• Maintains continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Guides employee actions by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to management.
• Maintain receipts, records, and withdrawals of the stockroom
• Receive, unload, and shelve supplies
• Perform other stock-related duties, including returning, packing, and labeling supplies
• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
• Coordinate the handling and movement of equipment, and necessary minor repair

Required Qualifications, Skills and Competence

• Minimum of a first degree from a recognized university
• Minimum of three (3) years’ experience
• Excellent written and verbal communication skills
• Knowledge of proper bookkeeping and inventory management
• Familiarity with standard concepts and best practices in a stockroom or warehouse environment
• Analytical mind with ability to make accurate mathematical computations
• Competencies in data entry, analysis, and management
• Keen attention to detail and ability to effectively manage time

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