Purpose of Position:

The Accounts Payable Clerk is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC- Ghana.

Major Responsibilities:

Invoice Processing:

• Responsible for processing of supplier invoices in accordance with global standards and procedures and “Follow-the-Sun Strategy”.
• Ensure that retentions, down payments, taxes are recorded ( if applicable).
• Submit invoice for “by-pass” on a timely manner.
• Ensure invoice log sheets are constantly updated to keep track of balance sheet accounts.

Communications:

• Inform customers for rejected/deleted invoices immediately via email after processing.
• Assist internal and external Customers in P2P AP related concerns.

Internal Control:

• Check down payment (170 Accounts) if applicable before creating an invoice.
• Support in the execution of internal control procedures Per FFM.
• Assist during audit ( if required).

Others:

• Comply with Organizational policies and procedures.
• Prepare report.
• Support in providing data to AP Analysts for the preparation of weekly report.
• Perform other tasks as assigned by immediate Supervisor.

Knowledge, Skills & Abilities:

• Bachelor´s Degree, preferably in Accounting or Finance.
• At least one year work experience.

Preferred Skills, Knowledge and Experience:

• Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.
• Broad based experience in accounting and financial systems.
• Ability to work in a time sensitive environment.
• Experience in interfacing with business customers in resolving payment issues.
• Knowledge of WV’s policy and procedure in the area of finance, systems and products.