Job Summary

We are looking for a meticulous senior administrative assistant to conduct clerical duties within our organization. Salient duties include preparing and printing documents, capturing data, and organizing office events. As a senior administrative assistant, you may also be required to oversee the work of junior staff.

To be successful as a senior administrative assistant, you should be familiar with popular virtual and tactile storage solutions. An outstanding senior administrative assistant will update existing administrative policies to promote efficiency within the company

The Senior Administrative Assistant will perform a wide range of administrative and secretarial duties of executive nature.

Job Description

Assist senior managers and executives with their daily organizational tasks. Arrange meetings and attend them to take detailed minutes. Perform travel arrangements and reservations for senior managers. Manage phone calls٫ schedule appointments and organize calendar . Senior administrative assistants facilitate the operations of a company by preparing documents, relaying information, and ordering stationery. Senior administrative assistants may also serve as the faces of their companies during stakeholder engagement

Job Responsibilities/Functions

• Fielding queries from staff and clients.
• Printing, scanning, e-mailing, and distributing hard copies of documents.
• Preparing budgets and tracking expenditure across the organization.
• Purchasing stationery and other office supplies as these become depleted.
• Scheduling meetings and events based on staff members’ availability.
• Drafting agendas, booking venues, and sourcing refreshments ahead of each event.
• Representing the organization during meetings with stakeholders.
• Securing transport and accommodation bookings for staff upon request.
• Formulating and distributing administration policies, and updating existing protocols

Qualification Requirement & Experience

• The applicant must hold a Bachelor’s degree from a recognized university. He or She must have served as Administrative Assistant in a College of Education or a similar institution for, at least, four (4) years.
• Formal secretarial qualification is preferred
• Prior experience creating and maintaining sizable databases.
• Demonstrable experience as a senior administrative assistant.
• Familiarity with legislation and ethical considerations that govern the use of data.
• Advanced computer literacy.
• Ability to prioritize tasks.
• Excellent verbal and written communication.
• Appreciation for minutiae