Overview 

We are looking to employ an HR assistant with outstanding administrative and communication skills. An HR assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment. A human resources (HR) assistant is a certified professional who handles the daily administrative and HR duties of an organization. They assist HR managers with recruitment, record maintenance, and payroll processing, and provide clerical support to all employees.

To ensure success, HR assistants should display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, and payroll and benefits administration. Top candidates will be superb at problem-solving, efficient in scheduling, and precise in the recruitment process.

Responsibilities

• Perform administrative duties, such as maintaining employee database and sorting emails for the HR department
• Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves
• Assist HR Manager in policy formulation, hiring and salary administration
• Submit online job postings, shortlist candidates and schedule job interviews
• Supporting HR-related training programs, workshops and seminars
• Continuously learn the latest HR best practices to improve workplace efficiency
• Ensure smooth communication with employees and timely resolution to their queries
• Maintain calendars of the HR management team.
• Oversee the completion of compensation and benefit documentation.
• Assist with performance management procedures.
• Schedule meetings, interviews, HR events and maintain agendas.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Produce and submit reports on general HR activity.
• Process payroll and resolve any payroll errors.
• Complete termination paperwork and exit interviews.
• Keep up-to-date with the latest HR trends and best practices.

Requirements/Qualification

• Must be flexible with work schedule
• Bachelor’s degree in human resources or related (essential).
• Solid clerical and office administration experience
• Candidate must be familiar with database systems and common HR applications
• Minimum of 1 year experience in an administrative role
• Candidate must have strong communication skills
• Candidate must be able to quickly resolve people’s problem
• 2 years of experience as an HR assistant (essential).
• Exposure to labor law and employment equity regulations.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.