Job Summary

We are searching for a perceptive, creative administrative manager to oversee office operations and administrative staff members. The administrative manager will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently. Administrative managers supervise administrative team members and ensure that daily office operations are performed in a seamless and efficient manner. These professionals may also be known as administration managers.

To succeed as an administrative manager, you should be focused on attracting and retaining top talent and streamlining office operations to maximize quality and efficiency while reducing costs. You should be analytical, knowledgeable, and organized with a proactive attitude and strong leadership skills. An administrative manager is a professional   is in charge of coordinating an organization’s administration system and general workflows, they ensure that daily office operations are performed in a seamless and efficient manner, He or she will supervise daily support operations of the company and plan the most effective and efficient administrative procedures.

Responsibilities/Functions

• Team Management and Alignment
• Monitoring and Reporting
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Ensuring company is operating securely and effectively
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.
• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Take a lead on new projects, create strategies, assign responsibilities and hold staff
• accountable for deliverables within set out timelines.
• Developing strong relationships with cross-functional teams and departments
• Oversees and monitors maintenance of office equipment and in consultation with company’s leadership, determines when new machines should be purchased as well as administer the budget.
• Review performance and come up with strategies to resolve issues that may be affecting performance and productivity

Requirements and Qualifications

• Bachelor’s degree in Social Sciences/Management/ Arts or any other related field.
• Additional professional qualifications will be an added advantage.
• Minimum of 5 to 10 years’ work experience in a related environment.
• Proficient in Microsoft Office Tools
• Innovative and critical thinking
• Strategic leadership
• Strong interpersonal
• Relationship management
• Decision making
• Exceptional leadership and time, task, and resource management skills.
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
• Proficiency with computers, especially MS Office.
• Ability to plan for and keep track of multiple projects and deadlines.
• Familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Willingness to continue building skills through educational opportunities.