Job Overview

School Secretary Needed at Educational institution .The  school secretary serves as the face of the school, greeting students and parents and providing them with information. Secretaries schedule appointments, answer phones and give administrative support to teachers and school officials. They help maintain records on students

Job Function / Responsibilities

• Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school. 
• Perform secretarial and clerical tasks of a varied nature for the school, Head of School or designees. 
• Distribute mail and handle correspondence of the office (online & offline), responding to routine requests for information, and transcribing, word processing, and proofing letters and responses. 
• Type, reproduce and distribute notices to staff, students and parents. 
• Ensure that all communications from the office meet proper written and oral English standards. 
• Act as a receptionist, greeting visitors, answering telephone calls in a pleasant and efficient manner, and communicating effectively in routine, sensitive, and confidential matters. 
• Register new students, secure appropriate student records, maintain confidential student records, and transfer records for students moving to other schools. 
• Maintain attendance data for each staff member, recording attendance, absences, and other required information. Prepare attendance reports, coordinated with payroll data, as required. 
• Maintain efficient and well organized electronic and paper data collection and filing systems, including confidential student and personnel files. 
• Arrange appointments and maintain a schedule for the Head of School or designee and assigned staff. 
• Create forms, and compile and organize data and information necessary for the efficient operation of the office, the completion of required data collections, and the completion of the Head of School’s or designee’s responsibilities. 
• Order and maintain office supplies. 
• Communicate to the Head of School or designee any unusual situations and assist in handling interruptions and emergencies, calling for assistance when needed. 
• Maintain a safe working condition and operate electronic and other equipment needed to carry out job functions and responsibilities. 
• Protect confidentiality of records and information about students and staff, and use discretion when sharing any such information within legal confines. 

Job Qualification / Requirement

• Excellent spoken and written communication skills.
• methodical and well-organized.
• Able to work accurately and pay attention to detail.
• Confidence with figures.
• good ICT skills.
• Able to relate well with pupils, teachers and parents.
• Able to priorities work.
• Sensitivity and understanding.