Job Description
Direct Report: Chief of Party

The Administrative Support Specialist will be responsible for supporting the administrative and operations team and project leadership with a variety of ongoing activities and with needs that arise on an ad hoc basis.

Position Responsibilities

• Scheduling and coordinating meetings and events, taking notes, and distributing notes after meetings and events
• Supporting hiring and on boarding activities, including reviewing CVs, scheduling interviews, collecting paperwork from new staff, monitoring communications, and supporting training
• Supporting procurement activities by taking inventory and tagging assets, as needed, and monitoring office supply levels
• Coordinate office opening and closing procedures
• Staffing the office front desk as needed
• Support technical staff in preparing materials and briefings for project meetings and events
• Other ad hoc tasks as assigned by project leadership, the Office Manager, or other members of the administrative and operations team.

Leadership / Behavioural Capabilities

• Living our Purpose – Acts as a role model, embracing and living our purpose and values, and recognizing others for the impact they make
• Influence – Influences clients, teams, and individuals positively, leading by example and establishing confident relationships with increasingly senior people
• Performance drive – Delivers exceptional client service; maximizes results and drives high performance from people while fostering collaboration across businesses and borders
• Strategic direction – Understands key objectives for clients and Deloitte, aligns people to objectives and sets priorities and direction
• Talent development – Develops high-performing people and teams through challenging and meaningful opportunities
• Competitive Edge – Applies deep knowledge of disruptive trends and competitor activity to drive continuous improvement
• Inspirational Leadership – Establishes a strong leadership brand and inspires followership through passion, integrity, and appreciation of others

Qualifications

• Possess a Bachelor’s degree (B.Sc., B.A., B.Eng./B. Tech., etc.)
• Master’s Degree will be an added advantage
• Minimum of 7 years cognate experience

Required Skills

• Cognate experience in administrative support role
• High proficiency in Microsoft Office suite, including Word, Excel and Outlook
• Excellent facilitation skills
• Excellent coordination skills
• Fluency in written and spoken English is required
• Ability to respond on short notice and plan and execute several activities at once
• Ability to work under pressure, as part of a team or independently, and meet deadlines consistently