Responsible for all local and import purchases and the logistical follow-up of all activities.

Is responsible for planning needs, placing orders and follow set procedures related to the importation of food, non-food items, cleaning and hygiene products and equipment in accordance with the Operational Manager and the General Management of the local structure and the Logistic Director located in headquarters overseas.

The purchasing & Logistics Manager is the guarantor of the continuous supply to our restaurants in respect with local regulations.

Description of Tasks

Planning Activity:

• Prepares the purchase planning of the company and ensures the follow-up and adjustments
• Compares outlets and consumption of different restaurants
• Ensures the durations of consumptions present in stocks with valid BBD
• Manages procurement based on the Product Cut-off dates for each product
• Works jointly with the Operational Manager to anticipate the opening of new restaurants and the seasonal needs
• Set up a tracking table for orders and their arrivals on site
• Regularly checks inventory inventories that are provided to ensure accuracy

Placement of orders:

• Ensures the timely passage of orders to referenced suppliers
• Provides interface with suppliers to obtain the necessary documents for orders and imports
• Ensures the follow-up of the payment of the invoices by the accounting department

Import Procedures:

• Ensures that the necessary permits are obtained for the importation of the goods
• Ensures compliance with legal obligations in the context of import activities
• Is responsible for obtaining the required administrative documents (Customs, FDI and other pre-import documents)
• Is responsible for the relationship with freight forwarders to monitor our imports
• Ensures that the desired import deadlines are met
• Control the quality of services provided by carriers, freight forwarders, subcontractors, suppliers

Reporting and Analysis Activity:

• Monthly analysis of the discrepancies (realized // forecast), solicits the services concerned to understand the reasons, proposes the implementation of corrective actions
• Creates and tracks a report on the efficiency of imported containers
• Writes weekly “highlights” of its activity
• Addresses and explains reports to senior management
• Identification of solutions to optimize the logistics process

Purposes:

• Guarantee the permanent and efficient supply in all references of the Company.
• Ensure proper management of stock-based BBDs
• Effectively interface with the competent internal and external authorities for its field of activity.
• Implementation and continuous improvement of requirements planning processes, ordering and import of goods.

HIERARCHIC REATTACHMENT

Hierarchical Connection: General Management

Skills and Experience Required

Training

• Bachelor’s degree with predominant logistics, management with a perfect knowledge of the import procedures
• Experience in similar positions required.
• Very good control of the Office Pack
• Perfect command of English

Required Qualities

• Rigorous, autonomous and reliable
• Versatile, adaptable, pragmatic
• Capable of anticipation, reactivity and being a real force of proposal