SkyFox Ltd is seeking the services of Procurement and Logistics Officer to strengthen its Finance and Administration Department. SkyFox Ltd believes in a culture that emphasizes empowerment, quality, productivity and standards and above all goal attainment. The Officer will work under the Finance and Administration Department in all its procurement processes, transport and logistics management and all other related issues.

Position Activities Description: The Procurement and logistics Officer will be responsible for evaluating suppliers offer negotiating costs and ensuring that approved purchases are cost-efficient and of affordable for the company.

Job Description
The Procurement and Logistics Officer role is summarized as:

Procurement

• Storage of all procurement documents;
• Leading all office procurement processes;
• Leading all tender procurement processes
• Overseeing and supervising all activities of the purchasing department.
• Preparing and planning for the purchase of equipment, services, and supplies.
• Following and enforcing the company’s procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Maintaining good supplier relations and negotiating contracts.
• Researching and evaluating prospective suppliers.
• Preparing budgets, cost analyses and reports
• Support with preparation of payment vouchers, and follow-up on various retirements of expenses made.
• Other relevant activities

Logistics

• Research most effective travel options for staff
• Coordinate booking and purchasing of tickets
• Check all goods ordered to ensure completeness and satisfactory quality before payment
• Ensure all company items procured are used for the intended purpose

Asset Management

• Develop and manage database of all company assets
• Ensure all company assets are adequately labelled
• Undertake physical checks on company assets in different locations, including country Offices
• Propose a disposition plan for non-serviceable assets

Transportation

• Prepare and monitor servicing schedules of all vehicles and motor bikes
• Receive and schedule transport requests by various staff
• Facilitate training of newly recruited drivers and exiting drivers
• Ensure logbooks are duly completed by all drivers
• Prepare monthly reports on all vehicles including summaries of:
• Total Mileage/km
• Total fuel used and number of litres/km
• Total oil consumed and number of litres/km
• Total number of servicing and cost of servicing
• Total cost of repairs
• Distance covered by each tyre, etc.
• Any other duties assigned

Education and Experience

• Minimum of a Bachelor’s Degree/Higher National Diploma in Procurement and Logistics, Purchasing and Supply, Accounting or any other related qualification
• Professional qualification in Procurement and Logistics will be an advantage
• High knowledge of Excel
• Ability to work in a multicultural company
• Ability to work in a team

Work Environment and Physical Demands
The work environment is conducive for people with disabilities and those who are not. Reasonable accommodations may be made to enable people with disabilities perform their essential functions.
These physical demands are representative of the physical requirements necessary for a Procurement and Logistics Officer to successfully perform the essential functions of Finance, Accounting and procurement. While performing the responsibilities, the procurement and Logistics officer is required to talk and hear. The noise level in the work environment is usually quiet to moderate.

Duration: The period of work for the Procurement and Logistics Officer will be one year starting from 1st November 2019.

Please note that only shortlisted applicants would be contacted.