• Devising and maintaining office systems, including data management and filing.
• Arranging travel, visas and accommodation and, occasionally, travelling with the line manager to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening phone calls, inquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the line manager;
• Tasking dictation and minutes;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the line manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Taking on some of the line manager’s responsibilities and working more closely with management;
• Deputizing for the line manager, making decisions and delegating work to others in the line manager’s absence;
• Being involved in decision-making processes.

• Scheduling of meetings
• Correspondence, and note-taking.
• Answering phone calls,
• Taking notes,
• Scheduling meetings, Emailing, texts
• Arranging travel services such as purchasing airline tickets, reserving hotel rooms and rental cars
• Handling more localized services such as recommending different activities in Nigeria

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience.
• In-depth understanding of entire MS Office suite.
• Tertiary Degree
• Must be bilingual – Fluent in French or Spanish
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.